Benefits of Renting a Party Bus

Riding in a Party bus is not only fun but it also adds a touch of sophistication to your lifestyle. You can enjoy with your friends by traveling into the city or hopping into local clubs. Party buses are the perfect solution for the ultimate fun. Here are some of the benefits of renting a party bus which can definitely make you choose these while you plan your next special event.

Impress your Friends

Arriving in a party bus is definitely going to make all eyes fixed on you. And, who wouldn’t be impressed to see their friends riding around town in luxurious party buses. Do not think twice and ride around to go your special event in style and fashion.

Spacious

Party buses can are spacious enough to hold up to 32 passengers. As party buses come in different sizes, seating capacities vary. You can bring your entire crowd and travel together in style and comfort, making a dramatic entrance and exit from the event venue.

No DUI

The best part of hiring a party bus service is you can drink and party with your friends without having to worry about driving. You don’t need a designated driver when you hop aboard the party bus as there are professional chauffeurs to provide you a safe and fun ride.

Cost-effective

You can have a safe transportation as well as ample entertainment when you are on board. Moreover, it doesn’t cost you a fortune to experience this. If you happen to travel in a group of friends and divide the rates, the cost is even more affordable.

On board Amenities

Most Party buses are equipped with leather seats, 3D stereo sound system, custom bar, LCD plasma TVs and many more. These buses also allow you to bring alcoholic beverages, food and your own entertainment. This means you can turn the party into whatever you want it to be. It provides so much fun that you may never want to stop the ride!

 

You Can Keep Everyone Together

The problem with most vehicles is that they possess size limitations. After all, you can’t fit 25 people inside of a sedan.

Party buses don’t eliminate this problem entirely. However, they are much better at serving large groups. Whereas some party buses can hold up to 12 people at a time, others can hold as many as 35. As such, they do a terrific job of keeping the group together.

So, whether it’s a wedding, a bachelor party, or a special night out, a party bus will help to keep your group in one place. No need to pile 5 people into 5 different cars. Rent out a party bus and you’ll be having fun together the whole night through.

You’ll Get There Safely

Driving on a public road is never a given. There’s always a risk of accidents. However, generally speaking, party buses are safer than other modes of transportation.

This is so for a variety of reasons.

The first reason is that party buses are driven by professional drivers. These drivers take their jobs seriously and do everything they can to keep their passengers out of harm’s way.

The next reason is that party buses are big. As such, in the event that they do get into accidents, those inside of them feel less of an effect.

Finally, party buses prevent inebriated individuals from getting behind the wheel. Drunk driving is an extremely dangerous activity, one which can ruin the lives of drivers and those whom they come into contact with.

Don’t risk a tragedy on your fun night out. Rent a party bus and travel in safe hands.

 

The value of a party bus rental cannot be beat.

There is simply no way to match the value of a party bus. There is no other way to get you and all of your group where you want to go for the same price. If this is a situation where everyone is paying in, you may be surprised by what a bargain the party bus will be. This is a very affordable way to go.

Party bus rentals give you a lot of flexibility.

Your party bus will pick you up and drop you off where you want. There are a lot of ways you can get around but few will pick you up at your front door and deposit you back there when the night is over. If you are renting a party bus to take you to an event, the driver will be waiting for you when it is over. If you are using it to get around town and you will be hitting the hot spots, you get to pick how long you want to stay at each venue.

 

Group Size

Get an accurate headcount for your travel plans before deciding to rent a limo or party bus. Limos come in a wide range of sizes, some with room for up to 20 or 30, but the most common options have a smaller capacity of around 10 to 12 people. You’ll pay a lot more per hour for the larger limos with higher passenger capacity.

Party buses naturally hold more people. You don’t have to upgrade to a more expensive vehicle in the fleet to hold a larger party. The overall larger, more open design can also make a party bus more comfortable for larger parties compared to a limo with a similar capacity.

Available Space

Beyond the passenger capacity, consider how much space you want in the vehicle. A limo is designed for sitting on the available seats. You can’t move around much inside the limo.

If you want more room to dance, move around, and socialize, a party bus gives you more space. The higher ceilings let you stand up comfortably so you can move around without crouching. Most party buses offer open space in the middle of the seats where you can dance or do other activities.

 

You Won’t Have to Worry About Parking

When traveling into the city, parking is always a concern. In some cases, you might have to park half a mile away from your actual destination. Not to mention, you might have to pay a hefty price to do so.

Do you know the better option is? To rent a party bus and forget about parking entirely.

See, when you rent a party bus, you leave the responsibility of your transportation in the hands of your chauffeur. Your chauffeur won’t be going with you to your event. So, once he or she drops you off, he or she can just take off and park elsewhere until you’re ready to be picked up.

That sure beats having to pay $20 for parking or having to stumble around for half a mile just to locate your vehicle at the end of the night.

You’ll Have a Worry-free Experience

Party bus drivers know their stuff. They’ve driven through their geographical locations on more than a few occasions. So, regardless of where you want to go, they’ll be able to deliver.

What does this mean for you? It means that you can sit back and relax and enjoy a worry-free experience. No searching for addresses on your phone; no listening to GPS commands; just sitting back and taking in the experience.

On the day of a big event, you likely already have a lot on your plate. There’s no reason to put even more on it.

Photography

don’t really fit and our dogs have been asleep at our feet for hours. It is very chilly here and the leaves are falling but we are reluctant to put on our heat yet. I say to, “let’s check your unemployed wife’s email, maybe we are about to get wealthy.” When I saw “it’s up” I stopped breathing. You reminded me that all that matters is squeezed into that chair next to me.

I’ve traveled to the far corners of the world, often alone. For the longest time I struggled with not sharing these places with the people I love, but over the years I learned there’s a difference between feeling lonely and being alone. I need solitude to stay grounded. These places have my heart.

Don’t let your images grow up to be jpegs

I noticed the prints on their living room wall and my heart skipped a beat. In their perfect home, on their perfect wall, I saw first one, then two of my photos.

And you know what? It made me proud and very happy. It’s not very often as a photographer I get to see my images “after they grow up”. They leave my computer on a DVD or USB  drive, but after that they’re gone. Many of my couples order one of my books too, so sometimes I get to see my images printed which is the way i love seeing them

There’s something magical about a printed image. When I grew up my mother made albums from our holiday snaps and sometimes when I’m home, I go through them. Those images from my childhood are worth more to me than any jpeg on my many hard drives.

 

WEDDING PHOTOGRAPHY

Let’s catch those moments and bottle them up in beautiful, hilarious and emotional memories. You have a zest for life, are crazy in love and like to do things your own way. There’ll be no standing around grinning like a pancake at the camera on my watch. Just heaps of laughter, a ton of fun and exquisite documentary photographs that you’ll love forever.

These two lovebirds got married on the same day as a certain Harry and Meghan, which meant the city was as quiet as I’ve ever seen it. Perfect for a relaxed London wedding, especially one at the impressive Merchant Taylor’s Hall. And awesomely because of that, when it came to locations for their wedding portraits, we weren’t fighting with tourists every step of the way.

ICONIC LOCATIONS AND A RELAXED WEDDING AT MERCHANT TAYLOR’S HALL

I love the way the light filters through the high arched windows, and how the ruins have been reclaimed a little by nature, despite being surrounded by contemporary skyscrapers. It has a certain magic about it and I love it.

It was gloriously sunny, and was looking its best as we snapped pictures overlooking Tower Bridge and the Shard. I really love and its hodge podge of architecture. It’s a skyline like no other.

 

MODERN ROMANTIC WEDDING PHOTOGRAPHERS

We are there on your big day to create to the best images you have ever had of yourselves and be your cheerleaders for your big day !! That way you can just relax and just enjoy the whole experience of your love story the way it should be ! and even though we have done this a hundred times we understand that this is your first time ! We are there with you , to help slow things down and help you feel all the feels ! all while getting amazing timeless imagery you will cherish forever !

are just a simple pair of madly in love pasta eating , coffee drinking professional Wedding photographers,with a combined experience of 18 years as photographers . we are always up for an adventure or a good joke

Love all the little Moments about your love story, the messy , the Romantic , The pure . We view each wedding as a collaboration with our couples. We don’t see Ourselves as a distant observers or documentarians, focusing only what’s in front of us – we are capturing how it felt to be there too. We are deeply inspired by Modern Romance , far away lands and Moments that mean something to our couples

your wedding day , goes by so fast , its almost like you blink and its done ! We both want to the day to unfold as naturally as possible , so we are able to capture those unseen moments

Both as photographers , don’t just show up and shoot , without saying a word . No we want you and your squad to feel comfortable in front of our lens , we chat and become part of the squad ! That way everybody relaxes and actually enjoys the day , we don’t want to be two strangers at your wedding and we are sure you don’t want two strangers there either .

 

IF YOU DON’T THINK PHOTOS ARE IMPORTANT, WAIT UNTIL THEY ARE ALL YOU HAVE LEFT

photography speaks for itself. Beautiful, timeless, and story told photos captured more than our memories, but also our emotions for our special day. Considering we had a multi cultural wedding Really though no practice was needed, will tell your story and capture your raw emotion throughout the day. Professional, friendly, bilingual, and talented.

Amazing work. We planned our wedding remotely and met briefly to get to know each other & have our engagement session. He was extremely professional and took the time to get to know us, what mattered to us, our background and story, how we pictured our wedding, our style, what mattered to us. The work is natural, genuine, and carefully prepared… couldn’t have asked for more!

An excellent photographer, not only takes beautiful photos but is also an expert in capturing the essence of each moment, he has the ability to read people and portray them as they are. If you want to save the feelings in the form of a photo of your special day He is the one !! very approachable, friendly, and professional

Don’t hesitate to reach out by phone or EMAIL so we can talk about your special day and your needs to create a one of a kind package for you!

Would you like to have a video conference call to talk a little bit more about  what I can offer you I would like to invite you to visit my website where you can see  I work with couples from other countries

 

Let’s Celebrate Your Love!

This is your moment. The day you have been dreaming of most of your life is here! We want to capture that joyous day so you can cherish and celebrate it for years to come.

We’re here to serve you. To capture your big day and do it with lots of laughs and love. So if you are looking for photographers who shoot with passion, edit not to change, but to enhance the beauty God created and are seeking an experience unlike any other, then you’re at the right place!

A Beautiful Love As we arrived in snow covered Telluride, for Wren’s winter wedding, 2 things really stood out to us.. First, the natural beauty of the snow covered

Things to Consider When Selecting Your Wedding Videographer

If you missed it, we released the results of a survey we recently did with over 1200 participants. You can read about that in this post. Something that we really found interesting is how couples choose between the many incredible suppliers available to them.

“When it comes to choosing their ideal suppliers and venues, couples say that reviews are the most important factor. Only 21% stated that price was the most important factor.”

Price shouldn’t be the first thing to decide on. The reason I say this is because see what’s out there first, then you’ll see what you get for the price you pay and the value. This is better than looking for whats the cheapest, keep your options open because you get what you pay for. That being said. The style and length of film that suits you is important as this can vary greatly. With us we shoot a documentary style with a “fly on the wall” approach telling the  story of your day. Always check they are full time professionals and have many years experience along with insurance, etc. Also check they are registered with the IPPVA.

SES Digital

When choosing your wedding videography there are a number of considerations you should consider other than price. Other than price couples should firstly consider the quality and style of the videographer work, and that it matches your expectations. The Personality of the videographer is also another important factor as you will spend a large portion of your day with him so it is important you all get on.

Two Paws Video

For me, the number one thing people should think about when selecting videographers is style. Much the same as they should choose their photographer based on the same consideration. Choose someone who’s style and whose personality matches yours. Talk to your perspective videographer, have a chat about your big day and see if that person is the kind of person you would invite to your wedding.

 

HOW TO PICK THE RIGHT WEDDING VIDEOGRAPHER

While we’ve extolled the virtues of choosing the perfect photographer and debated whether or not a videographer is worth your money, once you’ve decided to say “yes” to video, finding the right one is one of the most important tasks on your wedding to do list. A videographer spends just as much time with you as your photographer throughout the weekend—and the results: a sentimental, professionally produced film about your big day—can often bring tears to even a stranger’s eyes. (Our friend Rachel Jo’s LoveStoriesTV has made a business out of this!)

And yet, the wedding video can sometimes be overlooked: overpowered by decisions about the dress, the band, and the flowers, the video can sometimes get lost in the background. Gone are the days of VHS tapes filled with grainy footage of wedding cakes; with deft storytellers, drones, and HD cameras, wedding videography is more highly produced, and less invasive than ever before. Below, two leaders in the field lend some tips and tricks to choosing the right cameraperson for you.

“All I have from my grandparents’ wedding is a black and white photograph of them posing for a still camera,” says Ari Perilstein, celebrity wedding and event videographer and founder of Custom Made Productions in Los Angeles. “It would have been great to hear their vows, see them dancing, hear the music they listened to, and the speeches that were said. We are the first generation to truly capture these special moments in a cinematic way and be able to pass them down to generations to come,” he says.

The biggest regret for a bride post-wedding, Perilstein says, is not having the weekend captured on video. “So much happens on the wedding day and it flies by in a flash. Without video, you can’t experience the wedding quite like your guests did. The video/film allows you and your loved ones to experience that special moment in time, in a timeless way.”

When deciding what elements of wedding films you like most and want the videographer to focus on, Adrian Toto of Ira Lippke Studios recommends thinking through how you’d like the day to be captured.

 

HOW TO CHOOSE A GREAT WEDDING VIDEOGRAPHER

PICK A STYLE, ANY STYLE

Max out your Pinterest boards, scour the wedding blogs, and flex your social media muscle! Before you book your videographer, it is super helpful to get a general idea of what you want your wedding to look like. Once you have a good feel for your wedding, you will be able to find a filmmaker that most closely matches your style. Every wedding filmmaker will manage the color and texture of their images differently. Some wedding videographers shoot on film or emulate film stock in order to give their work a distinct look and atmosphere. Some wedding filmmakers have a documentary style while some are more cinematic, or highly stylized. And they are not all created equal, which brings us to our next topic.

DON’T REPLICATE, INNOVATE

Who wants a cookie-cutter wedding film? Every filmmaker worth his or her salt will treat each love story they film as unique and unparalleled. When all of the films on a videographer’s website utilize the same fonts or progress with the same set of shots, be wary. Rebel against the formulaic wedding film! A quality wedding filmmaker will constantly be improving

BE YOU, BESPOKE

Many filmmakers will list packages on their website in order to introduce a couple to some of their options, but some may be willing to work with you to customize the amount and type of coverage your particular wedding requires. Do not be afraid to ask for a more tailored package—there are no stupid questions!

BRIGHT AND EARLY

Prioritizing your wedding film in the early stages of wedding planning dramatically increases the chance that you will receive a film you cannot stop watching. If you wait until shortly before your date to book, there will only be a few studios left with openings, and the chances of getting your first choice will be slim. It is important to take finding a quality videographer as seriously as you do your photographer.

TECHNICALLY SPEAKING

Does your filmmaker offer aerial footage, slow motion, time lapse, 4k? Will they be using multiple cameras? How will they deliver your product? Cutting edge tech is useless in the wrong hands, but when handled skillfully, the right gear can help a wedding filmmaker tell your love story more effectively, as well as future proof your investment. There is, however, a standard that all good wedding videographers should meet both visually and acoustically.

 

How to Choose the Right Wedding Videographer

You’re planning your once in a lifetime moment and you want it captured on video for you to look back on. How do you know whether you’re making the right choice when it comes to picking a wedding videographer? The answer is a little more complicated than a one-sentence answer

The first thing you want to look for is, of course, the quality of work. Before you start your search for a videographer, I suggest throwing some popcorn in the microwave, pouring a glass of wine, and begin scrolling through YouTube & Instagram. Watch a lot of wedding videos! Start to take notes (literally, write them down) about what you love about each film and maybe even what you don’t like. Get a feel for what you’re truly looking for so that you can compare all the local (or not so local) videographers you sift through later to really narrow down your options. A few things to look for are: Exposure (is the dress in the video over exposed and completely white? You paid a lot of money for your dress and you want to see the details in it!), color (are skin tones super orange or saturated? Look for natural looking skin tones), story (is it just a bunch of clips thrown together or is there a story? Do the clips you’re seeing go along with what’s being said in either the song, speeches, or letter readings) audio (soes it sound crackily or can you hear a bunch of background noise), and overall aesthetics (does the video look good as a whole?)

You may not know what you like until you really study some wedding films and ask yourself what you love or hate about them. Maybe you like a shakier documentary style film (Eric Floberg is a master at this!) or maybe you like something smooooth and romantic (White in Revery) You may or may not be able to book them, but you can get a better idea of why you like or dislike their films. This will TREMENDOUSLY help you in your search for YOUR perfect wedding videographer.

you’re beginning to get sick on popcorn, you now have a list of everything you’re looking for in a wedding videographer, and a list of a few that you’re looking to hire for your wedding. What next?? INQUIREEE! As soon as you know what you’re looking for and have a few videographers in mind, be sure to inquire through their website. A lot of videographers only take a certain number of weddings a year. This usually helps ensure faster turn around times, more personalized films, and better customer service. This isn’t to say that high volume companies can’t provide those, but you may start to see inconsistencies in their quality factors. By inquiring ASAP, you’re chance of reserving them for your wedding date is drastically higher. The months of August-September and February-April seem to be the busiest times for inquiries, so keep that in mind as well. In your initial email, be sure to state what you love about their work and how it matches what you’re looking for and maybe even name off a few of your favorite films of theirs. This not only makes them happier, but they now have an idea of what your style is and can better explain how they can serve you with their qualities.

Get a feel for who they are and their personalities. The photographer and videographer are going to likely be around you more than any family member or friend on the wedding day, it’s important you vibe with them. It’s sometimes hard to get your personality and tone across with texts or emails so this is why we recommend meeting in person or FaceTime

 

The Best Questions to Ask Your Wedding Videographer

A wedding is a once in a lifetime event, or at least we hope for it to be. It comes as no surprise that nobody wants to compromise on the quality of the wedding photos and videos. After all, the video and photos are the only remembrances that are left after our wedding day.

A good videographer is absolutely essential to be present at the wedding so that everything can be recorded for being watched over and over again. But you will be surprised to learn that it is actually very hard to get a good videographer nowadays who you can rely on to make the kind of video that you want. To make the best choice, it is essential that you must know the questions to ask your wedding videographer.

What Are The Most Important Questions To Ask Your Wedding Videographer?

There are tons of questions to ask your vendors throughout the wedding planning process, and asking your wedding videographers questions as well is always a good idea. Since there is a fair bit of shortage of good wedding videographers, it is not uncommon if you find that there are no decent videographers available for your wedding date if you go to book one at the last minute

How long have you been filming? How many weddings do you film a year?

If a videographer is a busy one, it can be assumed that he is a reasonably good one. The years of experience also count as it would mean that he is a pro at his job and knows what he is doing

What is your videography style?

Most videographers have a particular style of shooting as well as editing the video such as storytelling, highlights, or cinematic. Make sure that you choose a videographer that can shoot the video in the style that you prefer your wedding video to be in.

Event Planner Interview Questions and Answers

Here’s the thing about event coordinator interview questions…

Events administrator interview questions revolve around three main categories: your personality, your job related experience, and your overall event planning strategies or philosophies.

And don’t worry if you’re just starting out – most interviewers will take that into consideration. So if you come across a question about any situation you have yet to personally experience, just be honest and explain what you would do, if given the opportunity.

What personality traits, skills, and education do you think all event planners must have?

Answer: The most successful event planners tend to be highly flexible, organized, and easy to get along with. They also have great time, money, and people management skills. And although formal education isn’t necessarily required it’s always good to have a college degree and/or a certification or two under your belt when starting out.

Why do you want to plan events for our company?

Answer: Be thoughtful in your answer to this question. Besides a love of events, you’ll probably want to go over the company’s mission or value statement and find the points you resonate with the most.

What event software and tools do you like using? And why do you use them?

Answer: If you don’t already have some programs you actively work with, make sure you review a free planning event software or tools ahead of time and mention that you’d like to use them for upcoming projects.

 

What are your strategies for dealing with irate clients?

Event planning is a high-pressure job that requires a level-head and the ability to stay client centric during stressful situations. This question will reveal if a candidate has the people skills and adaptability needed to appease demanding clients.

What to look for in an answer:

• Stress tolerance
• Flexibility
• Customer service skills

Example: “I always put my clients first and look at things from their perspective. Since the lead-up to an event can be overwhelming, high emotions can sometimes make my clients lash out. I never take this personally and instead suggest different ways of doing things until I find the solution that makes my client’s eyes light up. I pay close attention to their wants and needs and balance them with my professional recommendations.”

How do you keep your event budgets on track?

Event costs can quickly add up and spiral out of control. This question will let you know how a candidate sticks to a budget and thinks creatively to avoid overspending.

What to look for in an answer:

• Organization skills
• Budgeting tactics
• Attention to detail

Example: “My budget sheet is with me at all times and I update it daily, keeping meticulous track of everything I’m spending money on from the very beginning. With every event I plan, I also keep a small contingency budget of 10-20% that I only touch in an emergency.”

 

How do you stay aware of industry trends?

Your interviewer wants to know that you’ll stay up to date on the latest industry happenings and technologies, so that their clients are getting the latest and greatest. It’s best to do your research so that you’re aware of a couple of resources out there for event professionals, but your response can also focus on your ability to learn new software quickly and your desire to grow your knowledge going forward:

Answer:  “I read Eventbrite’s blog every week, and I subscribe to Greater Giving’s emails. Once I graduate, I look forward to attending trade shows and event planning conferences, where I can meet and learn from other professionals face-to-face and see the latest technologies in person.”

How do you measure the success of an event?

For a nonprofit, a successful event could mean raising X dollars in revenue or signing X new donors. For a corporate product launch, it can mean meeting KPIs or converting leads to sales. For everyone attending, a good event is enjoyable. The interviewer wants to know that you understand how different events have different goals—and that you will work to meet said goals. A good answer might look like this:

Answer:   “Success is dependent on the specific event, and before beginning any engagement, I’d want to sit down with the client and ask what they’re hoping to get out of the event. Then, I’ll try to deliver beyond that. Beyond hitting any numbers, a successful event is a great experience for all who attend it, so I’ll always encourage clients to send out a post-event survey to all attendees. This way, we can make the next event even better.”

Tell me about a time when you had to deal with a difficult or angry client.

Event coordination is stressful, and for clients unaccustomed to the complexities of the process, emotions can run high. The interviewer wants to ensure you can keep your cool, even if the client can’t. Craft your answer carefully, focusing on your actions and responses, rather than the client’s. If you haven’t worked directly with clients, speak to a school project during which you had to work with a challenging person:

Answer:   “At my internship last summer, there was a miscommunication, and we gave away a customer’s date to another client. They were, unsurprisingly, furious. We felt awful, and it fell to me to win them back. Once we’d secured a new date that worked, we gave them a large discount on food, waived corkage fees, and gifted each team member with a local gift card. It was stressful, but it’s important to empathize with the client and try to meet their needs to the best of your abilities.”

 

What criteria do you use for prioritising tasks?

This is a fairly simple follow-on question that can be useful to assess your judgement and experience in terms of getting things done. You probably do not have enough information about the specifics of the role and company guidance at this stage so try and opt for something a bit more vague that involves mentioning the brand or client’s needs and what has been previously discussed. For example, try something like:

Answer:  “my priorities would differ according to the needs of the client and the resources available at the time. In my own time I prioritise according to… whereas for an event I use the client and company to guide what is most important and set key milestones right from the start”

This way you get the best of both worlds. You can also draw on any past experience in planning events, or even in managing your workload for college or in life in general. This is a good opportunity to mention your project management skills and how you organize your workload to hit every deadline. Mentioning things like project timelines, calendar notifications, to-do lists, productivity tools and so forth may be relevant here too.

What traits do you consider beneficial and harmful in an event team?

This is usually asked to see if you are a good fit for the current team so bear this in mind when answering because you may end up discussing the traits of your potential boss or colleagues. Keep it broad and give good reasoning for what you find useful and harmful, you may benefit from discussing the traits you admire in others and saying something like

Answer:   “Great communication skills are key for a team and those who are very open and honest I find I work with best.”

 

Questions to Ask to Grow Your Team

So what’s the key to making the hiring process as efficient and quick as possible? Start with a go-to list of interview questions that will make it easy to find your next team member.

Time management

Questions to ask:

1. How do you prioritize your time? What organization tools do you use?
2. When kicking off a new event, what are the first steps you take?
3. Have you ever managed more than one event at a time? Did you complete both events successfully and if so, how?

Stress management

Questions to ask:

1. Tell me about a time when you had to accommodate a last-minute change. What did you do and who was involved?
2. What do you do when you are feeling stressed?
3. Tell me about a time when you had to deal with a difficult client. What was the result?

Budgeting

Questions to ask:

1. Have you ever gone over budget? How did you deal with it?
2. How have you negotiated with sponsors, vendors, and partners to make more room in the budget?
3. What tools do you use to manage your budget?

Measuring success

Questions to ask:

1. How do you measure the success of your events? Do you use qualitative or quantitative data?
2. Describe your most successful event planning experience. What did you do that made it so successful?
3. What do you think makes a good event?

Tools, news, and tech

Questions to ask:

1. What event technology/software do you use/prefer now? What new event technology are you excited to try?
2. What marketing technology do you use to promote events? How do you manage your social media, advertising, and email campaigns?
3. How do you stay up-to-date with the event industry?

Tips to Pick the Best Event Planners

Flexibility

Because we aren’t all inherently party-planning experts, it is expected that not everything can go according to plan. This might mean that half of our guests could cancel their RSVP, or at the last minute more guests are being added to the list. It is an event planner’s job to go with the flow and make the event a success, no matter the adversity. Party planners should have a range of resources they can turn to in case of emergencies. Therefore, when hiring an event planner, you should always ask them how they face such challenges, and how they may handle a similar situation under pressure. The most important thing is that they remain accommodating to their client, and offer solutions to problems that alleviate his or her burden of stress.

Well-organized and professional

Typically it goes without saying that any company you hire for a service should be professional and well organized; unfortunately, looks can be deceiving. It is important to take into consideration what previous clients have to say about the event planner in question: do they have a reputation for professionalism? Can they organize an event on a strict time limit and budget? Successful event planning should rely on a company or team of individuals who has experience in the industry, particularly with managing other companies and people who will contribute something to the event. For instance, it is the event planner’s responsibility to manage time constraints of the event, but also to manage vendors, caterers, performers, or distributors who will add other services.

Range of services and options

Accomplished event planners offer solutions to some of the bigger questions for their clients. For instance, if you need help coming up with a theme for your party or event, an event planner can provide you with a list of potential themes that they can easily access tools and resources for. For instance, if you would like to plan a casino night, your planner should be able to help you nail down games, tables and chairs, food, entertainment, and decor that will add to the overall atmosphere of the night, transporting your guests into a Vegas-inspired wonderland. When these tasks are left up to someone who is unfamiliar with the options available, disappointment is often the result. Be sure to ask your party planner for a list of party themes, vendors, and other resources that they frequently collaborate with. This will give you an idea of the range of services and options they provide for their clients.

 

How to Find and Hire the Best Event Planner

Determine Your Objective

Before you start your search, you need to work out the event’s objective, the budget you’re working with, and your reason for hiring externally.

You want to be in a position to communicate the broad outline of the event and its most important goals.

Once you’ve defined your objectives, a few clear ideas will begin to emerge about the theme and message you want to convey.

Now you’ll want to determine the budget you have for a planner and what they will be expected to do. An event planner can select the venue, recommend food and beverage options, source speakers and entertainment, be on-site for day-of production needs, and create the invitations.

If you can’t handle all of the above on your own, you need to start your search for an event planner.

Find Your Event Planner

Regardless of whether it’s a social event or a corporate meeting, the rules of hiring an event planner or caterer remain the same: You want to hire someone who has expertise in creating your type of event.

Word of mouth is one way to find an event planner, whether it’s an anniversary party, breakfast business meeting, weekend retreat, or any other type of event. But it’s not always the most effective approach.

If you’re trying to find the best event planner for your affair, look for a company with experience and a strong reputation within the community of event planners. Peer reputation may be a stronger indicator than references from friends.

Check with the national or local chapter of Meeting Professionals International, the International Special Events Society, or the National Association of Catering Executives.

If you want to know who has a good reputation in your area, check with the local convention and visitors bureau or chamber of commerce. You might also reach out to a hotel’s convention sales department.

 

things to look out for when choosing an event planner

Looking for the easy route

Whether you want to throw a Sweet Sixteen or an Artificial Intelligence conference, your event planner needs to be aware of the goals that need to be achieved. If your event planner allows details to fall through the cracks it can have a catastrophic effect on your event. A lazy event planner will more than likely take shortcuts and you can’t be sure these shortcuts won’t be with your budget, using cheaper vendors or event tech.

A good event planner will do their homework, present you with options and give you a rough estimate of what certain parts of your event might cost. If your event planner is unable to give you the correct information about the event tech at your event you could end up with a poor WiFI connection or worse, no WiFI connection at all.

Know your planner’s score

Everything we do these days is online and it should be the same with event planners. Does your planner have a website, social media pages or a digital presence? These are all important factors to consider as you don’t want to work with someone who is clueless about the digital world. EventerScore allows you to test an event supplier’s commitment to their client by checking the quality of their digital user experience.

Planners who promise the moon and the stars but don’t deliver

Before planning an event it is likely that you will do a fair amount of research before approaching an event planner. However, some event planners may pull a disappearing act once you have signed on the dotted line so it is essential to make sure your event planner knows what you want from the start.

To avoid such a catastrophe when planning your event use the Eventerprise platform as a starting point. Eventerprise is a neutral third party industry platform that creates transparency within the events industry. Search for event planners, view their previous work, read their reviews and compare them to their competitors so you can make an informed decision.

 

Event Planning Tips to Minimize Stress & Increase Productivity

Event coordinator tip #1: Organize your time and your workspace

Creating efficient work habits sets the foundation for productive event organization. Structure your days, systemize your workflow, declutter your desk, and make time for breaks. Even a 15-second break from your computer screen can decrease fatigue!

When outlining your day, try to leave a buffer for the unexpected that comes up. Nearly half of organizers (44%) say the biggest barrier to productivity is last-minute requests.

Event coordinator tip #2: Set clear and achievable goals

Event planning is incredibly stressful for even the most seasoned pros. There are never enough hours in the day, and something always goes wrong. Anything you can do to be more efficient makes for a better event and a less stressful life.

We have 15 event coordinating tips from the experts to help you prevent things from slipping through the cracks.

Event coordinator tip #3: Stick to a budget

“I love spreadsheets!” said no event organizer ever. Still, creating a budget — and sticking to it — is crucial to avoid slipping into the red.

Use the technology at your disposal to hone in on activities that give the highest return. Advertising apps like ToneDen conduct A/B testing automatically so you know which of your ads lead to actual sales.

Becki Cross, Managing Director at Events Northern Ltd., also recommends working a contingency plan into your budget for the unexpected. Based on her experience, an additional 5-25% is a good safety fund.

Event coordinator tip #4: Choose a reliable venue

The location of your event can make or break your stress level. You might be looking for a nontraditional venue that will create an unusual experience. But you also want one that’s safe, trustworthy, easy to deal with, and ADA compliant.

Venues that provide things like seating, catering, and lighting take the burden off your to-do list. But what about Wi-Fi? Onsite IT? Any other technology perks that a prospective venue provides will only simplify your planning.

 

Tips for Choosing the Best Event Vendors

Determine your needs

First, have a brainstorming session and come up with what you want each vendor to provide on the day of the event. Sometimes, it’s as simple as an individual running an activation; other times, it’s an entire team armed with truckloads of theming or AV equipment to transform an entire venue. If you have a solid list of things you want the vendor to do and provide, it’ll be easier to judge their proposal.

Google isn’t your only resource

When Googling, don’t be surprised if some vendors’ sites aren’t very stylized or responsive. You’re looking for an industry expert, sometimes a one man band, who may or may not have the resources to keep a nice website up-to-date. The best way to get the information you need from the vendor is to simply reach out to them directly to find out their capabilities. Of course, reaching out to tons of individual vendors can be a daunting task… and really, who has that much time? Event planners sure don’t. To narrow down your options, look into familiarizing yourself with Yelp, event industry blogs, and other sites related to events to help you find the perfect vendor for your event.

Make a connection

When first approaching a vendor, make sure they meet your predetermined requirements and first see if they have availability for the day(s) of the event you’re planning. There’s no point in wasting anyone’s time, and if they aren’t available, they can probably give you suggestions for other vendors.

Request multiple quotes

Don’t get a quote from just one vendor. Even if you’re sure you’re going to use a specific vendor, getting more than one quote is a great best practice. These quotes will serve as a benchmark for comparing vendors now and in the future. You’ll also get to see what the industry price standards are by looking at multiple vendors. The quote from one vendor you may not like might have some inclusions that your preferred vendor overlooked.